Program Associate, Natural Sciences
The Program Associate, Natural Sciences will assist in the full life cycle of the grant-making process and provide administrative support for the Natural Sciences department.
Areas of Responsibility
- Assist with all aspects of the Proposal Intake and Proposal Review process, from submission through grant award, including preparing documents for Proposal Review by the Foundation President and/or Board of Trustees.
- Review Online Funding Inquiries and invited Full Proposals and track grantee progress.
- Oversee all aspects of the External Review process for proposals submitted within the
Program Associate’s Funding Area.
- Support all general office administrative duties related to the Department of Natural
Sciences, including departmental correspondence, budgets, expenses, files, meetings,
travel and other logistics.
- Respond to inquiries from Applicants and Project Leaders.
- Draft correspondence as needed.
- Track grantee documents, including grantee reports and financial reports, and make
recommendations to the Vice President and Program Officer on scheduled payments.
- Assist the Vice President and Program Officer in reviewing grantee-submitted reports
- Interface with Grantees and Colleagues to facilitate changes to grants during their life.
- Support all aspects of the department’s internally developed funding initiatives.
Criteria & Relevant Skills
- At least 3 years of relevant professional experience; preferably in a foundation or academic setting.
- Bachelor’s Degree required; degree in the natural sciences or a related field is desirable.
- Excellent organizational, analytical and problem-solving skills.
- Professional experience in an administrative office setting preferred.
- Skilled oral and written communicator able to work with professionals across internal
departments, including communicating with external scholars.
- Strong attention to detail.
- Ability to take initiative for new projects and work independently.
- A team player who is able to juggle multiple tasks.
- Demonstrated competence in Microsoft Office, Microsoft Excel, and Microsoft PowerPoint
- Knowledge of the grant making process desirable but not required.
- Strong personal interest in the Foundation’s mission is essential.