Program Associate, Natural Sciences

Position Summary

The Program Associate, Natural Sciences will assist in the full life cycle of the grant-making process and provide administrative support for the Natural Sciences department.

Areas of Responsibility

• Assist with all aspects of the Proposal Intake and Proposal Review process, from submission through grant award, including preparing documents for Proposal Review by the Foundation President and/or Board of Trustees.
  
• Review Online Funding Inquiries and invited Full Proposals and track grantee progress.
  
• Oversee all aspects of the External Review process for proposals submitted within the
  Program Associate’s Funding Area.
  
• Support all general office administrative duties related to the Department of Natural
  Sciences, including departmental correspondence, budgets, expenses, files, meetings,
  travel and other logistics.
  
• Respond to inquiries from Applicants and Project Leaders.
  
• Draft correspondence as needed.
  
• Track grantee documents, including grantee reports and financial reports, and make
  recommendations to the Vice President and Program Officer on scheduled payments.
  
• Assist the Vice President and Program Officer in reviewing grantee-submitted reports
  
• Interface with Grantees and Colleagues to facilitate changes to grants during their life.
  
• Support all aspects of the department’s internally developed funding initiatives.

Criteria & Relevant Skills

• At least 3 years of relevant professional experience; preferably in a foundation or academic setting.
  
• Bachelor’s Degree required; degree in the natural sciences or a related field is desirable.
  
• Excellent organizational, analytical and problem-solving skills.
  
• Professional experience in an administrative office setting preferred.
  
• Skilled oral and written communicator able to work with professionals across internal
  departments, including communicating with external scholars.
  
• Strong attention to detail.
  
• Ability to take initiative for new projects and work independently.
  
• A team player who is able to juggle multiple tasks.
  
• Demonstrated competence in Microsoft Office, Microsoft Excel, and Microsoft PowerPoint
  
• Knowledge of the grant making process desirable but not required.
  
• Strong personal interest in the Foundation’s mission is essential.