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Associate, Program and Grant Operations

Location: Philadelphia metro area, Pennsylvania, USA
Department: Program and Grant Operations
Reports to: Senior Director, Program and Grant Operations
Salary: Competitive salary and benefits package based on qualifications and experience

Organization and Position

The John Templeton Foundation serves as a philanthropic catalyst for discoveries relating to the deepest and most perplexing questions facing humankind. We support research within disciplines ranging from astrophysics, evolutionary biology, and genetics, to philosophy, psychology, and economics. We seek to share and discuss discoveries related to life’s purpose and human happiness.  In all cases, our goal is to spur curiosity and accelerate discovery. To catalyze such discoveries, we provide grants for independent academic research on a wide range of topics that relate to the Foundation’s mission.

The Associate for Program & Grant Operations assists in supporting and streamlining the Foundation’s grant-making and grant monitoring processes. This includes maintaining the quality of data in the custom grants database and CRM (SalesForce), supporting applicants and grantees through the help desk function, processing reviewer honoraria, and supporting the due diligence process for grants. Additionally, the Associate is responsible for supporting program staff with Financial and Expenditure Responsibility reporting requirements and for coordinating and monitoring the distribution of reporting requirements for Restricted Grant Agreements.

Areas of Responsibility

  • Maintains the data quality on records in the custom grants database and CRM (SalesForce)
  • Coordinates the distribution of reporting requirements and change requests for grants operating under a Restricted Grant Agreement.
  • Performs tax status and OFAC checks for new and existing grants.
  • Assists with the distribution of proposal materials to the President and Trustees.
  • Responds to “help desk” inquiries from applicants and Grantees.
  • Produces first financial reports for Grantees and provides currency conversion information for relevant Expenditure Responsibility requirements.
  • Supports the implementation of software development and testing.
  • Assists with processing external reviewer honoraria.
  • Supports the donation process and grant close-out process.
  • Implements departmental special projects and initiatives as needed.

Required Qualifications, Skills, and Abilities

  • 3+ years professional experience; preferably in a foundation, non-profit, or academic setting.
  • Bachelor’s Degree preferred.
  • Strong analytical and organizational skills, including process orientation.
  • Skilled communicator able to work with professionals across internal departments, including communicating with external scholars.
  • Ability to take initiative for new projects and work independently.
  • A team player who is able to juggle multiple tasks.
  • High-degree of professionalism and accountability.
  • Knowledge of the grant-making process desirable, but not required.
  • Ability to understand the Foundation’s mission and core themes.
  • Strong personal interest in the Foundation’s mission is essential.


We are committed to caring for our employees and their families through exceptional benefits. We pay for 100% of employee medical, dental and vision premiums, and generously contribute to family premiums. We provide life insurance, short-term disability coverage and long-term disability coverage at no cost to employees. We offer a 401(k)-retirement savings plan with an employer match and additional discretionary contributions. Paid time off includes generous vacation, sick, and personal days. The Foundation offers a unique donation program, enabling employees the ability to direct a $5,000 donation to a mission aligned organization of their choice, with no employee donation required.


Due to the coronavirus pandemic, the role will be a remote-work position through at least April 2021. The Foundation does plan to resume in-office operations when it is safe to do so (advanced notice will be provided), and the position will be based in the Foundation’s offices, located in West Conshohocken, PA.  West Conshohocken, PA is a short drive (~15 miles) from Philadelphia and within walking distance of a commuter train station into downtown Philadelphia.

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