1. When will I receive my grant funds?
  2. What are my reporting obligations to the Foundation?
  3. Does the Foundation have specific reporting or financial forms?
  4. What does Expenditure Responsibility mean?
  5. What should I include in my reports?
  6. Who do I send my reports to?
  7. What happens if I submit my report after the due date?
  8. Can I make changes to my budget if needed?
  9. Can I extend the end date of my project if I need more time to complete my project?
  10. Do I need to contact the Foundation prior to any media release about the project?

  1. When will I receive my grant funds?
    Generally within two weeks of being notified that your proposal has been approved for funding, a formal Award Letter will be issued. The Foundation’s Grant Management Department will work with you to develop a payment schedule for your grant that is agreeable to the needed expenditures listed in your approved budget. Payments are generally scheduled bi-annually and attached to the receipt and approval of progress and financial reports. In addition, 10% of the total grant amount is generally withheld until submission of final progress and financial reports.

  2. What are my reporting obligations?
    Please see Reporting Requirements.

  3. Does the Foundation have specific reporting or financial forms?
    The Foundation does not have required forms for progress or financial reports. We do, however, have an Expenditure Responsibility Report Form for grants operating under Expenditure Responsibility.

  4. What does Expenditure Responsibility mean?
    Please see Expenditure Responsibility.

  5. What should I include in my reports?
    Please see Reporting Requirements.

  6. Who do I send my reports to?
    Please send your reports to the Program Officer listed in your Award Letter. Please also see Your Contact at the Foundation.

  7. What happens if I submit my report after the due date?
    The Foundation requests that you email your Program Officer with a new date by which your report will be sent if you are unable to submit your report by the scheduled due date. Please note that some payments are contingent upon the receipt and approval of reports and that a delay in submitting your report will also delay the release of any scheduled payments.

  8. Can I make changes to my budget if needed?
    The John Templeton Foundation understands that during the life-cycle of a grant adjustments may need to be made to the approved budget. These changes may be due to unforeseen costs, cost savings, or changes to the project itself.

    Reallocation of grant funds within the approved budget categories must be approved in writing by the Foundation. A reallocation may be for personnel change, unanticipated consultants, purchase of capital equipment, or any budgetary reallocation that exceeds $1,000 or 20% of a budgeted line item.

    It is important that you contact your Program Officer prior to making any changes to your budget. Your reallocation request should include a revised budget and the reason for the request. Please allow at least four weeks for review and decisioning of your request.

  9. Can I extend the end date of my project if I need more time to complete my project?
    Your grant Award Letter contains a project start and end date that you provided at the time of the award. These dates help to determine your Payment and Reporting Schedule. Should you find that the project end date needs to be extended due to reasonable circumstances, please contact your Program Officer to request an extension for your grant. Your request should provide the new estimated end date and why the extension is needed. Please allow at least four weeks for review and decisioning of your request.

    There are limitations on our ability to offer grant extensions, therefore it is not guaranteed that your request for a no-cost extension will be approved. Should your request be approved, the Foundation will issue a formal No-Cost Extension Letter containing the new end date as well as a revised payment and reporting schedule. These schedules will change to align your final payment with the submission of the final report.

  10. Do I need to contact the Foundation prior to any media release about the project?
    The Foundation welcomes the opportunity to be recognized for underwriting the projects we decide to fund. Please see our section on Announcing Your Grant for more information.
Submitting a Proposal